These days, businesses move for a number of reasons. Sometimes they are moving to accommodate growth, sometimes it is because they want to move closer to the vendors or customers, and sometimes they just want to move for the sake of convenience. What makes all of these situations the same is that whatever the benefits they may bring to the table are, they usually end up being spoiled or at least postponed by the short-term consequences of the relocation.
Let’s take a look at some of the things you should do in order to prevent these unwanted side-effects and keep the relocation an asset instead of an obstacle.
Write Down Office Requirements
First of all, you should have zero doubts about your motivation for moving the office(s). If you do not have a very clear goal you want to achieve, you cannot possibly hope to make the necessary steps for achieving it. Only when you put these questions to rest, will you be able to identify the clear requirements (price, size, local demographics, opportunities for growth, etc.) your new office(s) will need to fulfill, and prioritize ones that matter the most.
Double-Check the Location
Some locations may look great at first, but you know all too well that looks can be deceiving. Take into consideration details like foot traffic around your new location, local buying habits and culture, commuting costs, and proximity to competing (or associated) businesses, which usually go unnoticed, but can all, in their own way, make or break your chances of success.
Try to Negotiate the Best Possible Renting Terms
Business relocation is a very costly endeavor – Do not make it more expensive than it has to be. Instead, do your best to negotiate a rental-free period or reduction in rental rates. Also, it is very important to avoid any kind of long-term commitment. If the moving proves to be a mistake, lengthy leases or an unfavorable break-up clause may cripple your chances for a successful rebound.
Scout Out the Local Talent Pool
While you’re doing all of the above, don’t forget that some of your best employees will find the transition very troublesome and will not be ready to play along. Some of them will require hefty fees in order to stay. As harsh as it may sound, in order for your business to survive, you may have to part ways with those employees. Start scouting out the local talent pool for their future replacements as soon as possible and cut this problem at its root.
Arrange All Necessary Services in Advance
Another thing you should be well aware of is that, no matter how precise and thorough you may be, the extent in which your business’s transition will end up being smooth will largely depend on a number of other parties that will be involved in the process. Mitigate this problem by assigning one of your employees to make you a shortlist of the best local moving, cleaning, and junk removal services, finding the best out of them, and hiring their services at least a month in advance.
Ease Your Customers into Transition
Of course, although your business is moving to another location, the more of the old customers you manage to take with you,the smoother the transition will be. Ease your customers into this newly created situation by making the necessary adjustments on your website and your social media profiles, distributing the promotional material that will provide the necessary information about your business’s new location, and keeping your old premises running at least a few weeks after the move is over.
After you manage to pull all of these things off, your business operations should resume to normal for the most part. You should hopefully face very few slowdowns, and your staff should continue to operate at its full capacity once the unpacking is over.